Every lead gets a reply in minutes. Even at 9pm.
Most small businesses lose deals to whoever replies first. We build the follow-up systems that make sure that is you, without hiring anyone.
The hire this replaces: a sales coordinator chasing every inquiry — automated for a fraction of a salary.
The hours you're losing every week
Leads go cold while you work
You are on a job site, in a consult, or driving between appointments. The inquiry that came in at 2pm gets a reply at 8pm, and by then they have booked someone else.
Missed calls become missed revenue
When you cannot pick up, most callers will not leave a voicemail. They just dial the next name on the list. Every unanswered ring is a quote you never got to give.
Follow-up depends on memory
Quotes sit unanswered for weeks because nobody nudged the prospect. Sticky notes, inbox flags, and good intentions are not a system, and the leads you paid to attract quietly drift away.
What we build
Missed-call text-back
Anyone who calls and does not reach you gets an instant, personal-sounding text with a way to book or share details. The conversation starts even when you cannot answer.
Instant lead reply on every channel
Web forms, emails, and Facebook or Google inquiries get a fast, specific first response that asks the right qualifying questions, then alerts you with everything you need to close.
Automatic quote follow-up
Every estimate you send triggers a polite follow-up sequence at intervals you choose, so prospects get nudged consistently and you only step in when they reply.
Lead routing and a simple pipeline
New inquiries land in one tidy place, tagged by source and urgency and routed to the right person, so nothing sits unseen in an inbox over a long weekend.
From audit to automation in weeks, not quarters
Free workflow audit
A 30-minute conversation plus a walkthrough of one core process. You get a written map of where time and money leak — yours to keep either way.
Pilot one workflow
We build and ship one automation end-to-end, working inside the tools you already use. You see measurable results before committing to anything bigger.
Scale what works
Once the pilot pays for itself, we extend the same approach across your operations — with your team trained to run it without us.
Oliver spent 20 years building sales pipelines and growth systems inside enterprise software companies, including platforms sold to some of the largest firms in the world. The discipline that wins enterprise deals, fast response and relentless follow-up, works even better for a small business. He now builds those same systems for Vancouver owners, sized to their reality.
Frequently asked
How much does lead flow automation cost?
The audit is free. We look at how leads reach you today and show you exactly where they leak. If it makes sense to proceed, we quote a fixed-scope pilot with a clear price and deliverable before any work starts. No retainers, no open-ended hourly billing, and no obligation after the audit.
Will automated replies sound robotic to my customers?
They should not, and if they do we built them wrong. Every message is written in your voice, references the specific service the person asked about, and hands off to a human the moment a real conversation starts. Most customers simply notice that you got back to them fast.
Does this work with the tools I already use?
Almost certainly. We regularly connect HubSpot, Jobber, Pipedrive, Calendly, Gmail, and Outlook, usually through Zapier or Make so nothing is locked in. If you run your business from a spreadsheet and a phone, that works too. We build around your tools rather than forcing new ones on you.
How long until I see results?
Missed-call text-back and instant lead replies typically go live within the first two weeks, and you will notice the difference the first time a lead texts back while you are still on a job. Fuller follow-up sequences and pipeline routing usually take three to four weeks to build and tune.
Is my customer data kept private and secure?
Yes. We work within PIPEDA, the federal privacy law, and BC PIPA, and we favour tools that offer Canadian data residency where it matters to you. You own every account and every record. We never resell data or train public models on it, and our access is removed when a project ends.